Online Privacy Policy Agreement

November 3, 2023

The Village Youth Fund (VYF) Values its user’s privacy. This Privacy Policy (“Policy”) will help you understand how we collect and use personal information from those who visit our website or make use of our online services, as well as what we will and will not do with the information we collect. Our policy has been designed and created to ensure those affiliated with The Village Youth Fund of our commitment and realization of our obligation not only to meet, but to exceed, most existing privacy statements.

We reserve the right to make changes to this policy at any given time. If you want to make sure that you are up to date with the latest changes, we advise you to frequently visit this page. If at any point in time The Village Youth Fund decides to make use of any personally identifiable information on file, in a manner vastly different from the one which was stated when this information was initially collected, the user or users shall be promptly notified by email. Users at the time shall have the option as to whether to permit the use of their information in this separate manner.

This policy applies to The Village Youth Fund, and it governs any and all data collection and usage by us. Throughout the use of villageyouthfund.org, you are therefore consenting to the data collection procedure expressed in this Policy.

Please note that this Policy does not govern the collection and use of information by companies that The Village Youth Fund does not control, nor by individuals not employed or managed by us. If you visit a website that we mention or link to, be sure to review its privacy policy before providing the site with information. It is highly recommended and suggested that you review the privacy policy and statements of any website you choose to use or frequent to better understand the way in which websites gather, make use of and share the information collected.

Specifically, this Policy will inform you of the following:

What personally identifiable information is collected from you through our website
Why we collect personally identifiable information and the legal basis for such collection
How we use collected information and with whom it may be shared
What choices are available to you regarding the use of your data
The security procedures in place to protect the misuse of your information

Information We Collect

It is always up to you whether to disclose personally identifiable information to us, although if you elect not to do so, we reserve the right to not register you as a user or provide you with products or services. This website collects various types of information, such as: Voluntarily provided information which may include your name, address, email address, billing and/or credit card information ect, which may be used when you make a donation to the foundation and to provide you with payment confirmation or updates.

Please rest assured that this site will only collect personal information that you knowingly and willingly provide to us by way of entering it into the website. It is the intent of this site to use personal information only for the purpose for which was requested, and any additional uses specifically provided for in this Policy.

Why We Collect Information

We are collecting your data for several reasons:

To collect the donation that you gave
To contact you with any updates to the privacy policy that you should be aware of
To give you a conformation email following your successful donation

The data we collect from you will be stored for no longer than necessary. The length of time we retain the information will be based upon the following criteria:

The length of time your personal information remains relevant
The length of time it is reasonable to keep records to demonstrate that we have fulfilled our duties and obligations
Any limitation periods within which claims might be made
Any retention periods prescribed by law or recommended by regulators
Professional bodies or associations
The type of contract that we have with you
The existence of your consent
Our legitimate interest in keeping such information as stated in this policy

Use of Information Collected

The Village Youth Fund does not now, nor will in the future, sell, rent, or lease any of its customer lists and/or names to any third parties.

The Village Youth Fund may collect and make use of personal information to assist in the operation of our website and to ensure delivery of the services requested. At times, we may find it necessary to use personally identifiable information as a means to keep you informed of other promotional information.

The Village Youth Fund uses various third-party social media features including but not limited to @thevillageyouthfund and other interactive programs. These may collect your IP address and require cookies to work properly. These services are governed by the privacy policies of the providers and not within The Village Youth Fund’s control.

Disclosure of Information

The Village Youth Fund may not use or disclose information provided by you except under the following circumstances:

As necessary to fulfill the donation you requested
In other ways described in the privacy policy or to which you have otherwise consented
In the aggregate with other information in such a way so that your identity cannot be reasonably determined
To outside auditors which have agreed to keep the information confidential
As necessary to enforce Terms of Service
As necessary to maintain, safeguard and preserve all the rights of property of The Village Youth Fund

Non-Marketing Purposes

The Village Youth Fund greatly respects your privacy. We do maintain and reserve the right to contact you if needed for non-marketing purposes (such as bug alerts, breaches, account issues, and/or changes in The Village Youth Fund products and services). In certain circumstances, we may use our website, newspapers, and other public means to post a notice.

Children under the age of 13

The Village Youth Fund’s website is not directed to and does not knowingly collect personal identifiable information from children under the age of thirteen (13). If it is determined that such information has been inadvertently collected on anyone under the age of thirteen (13), we shall immediately take the necessary steps to ensure that such information is deleted from our system, or in the alternative, that a verifiable parental consent is obtained for the use and storage of such information. Anyone under the age of thirteen (13) must seek and obtain parent or guardian permission to use this website.

Notice to European Union Users

The Village Youth Fund’s operations are located partially in the United States. If you provide information to us, the information will be transferred out of the European Union (EU) and sent to the United States (The adequacy of the decision on the EU-US Privacy became operational on August 1, 2016). This framework protects fundamental rights of anyone in the EU whose personal data is transferred to the United States for commercial purposes. It allows the free transfer of data to companies that are certified in the US under the Privacy Shield. By providing personal information to us, you are consenting to its storage and use as described in this Policy.

Your Rights as a Data Subject

Under the regulations of the General Data Protection Regulation (“GDPR”) of the EU you have certain rights as a data subject. These rights are as follows:

The right to be informed: This means we must inform you of how we intend to use your personal data and we do this through the terms of this Policy
The right to access: This means you have the right to request access to the data we hold about you and we must respond to those requests within one month. You can do this by sending an email to kateott@villageyouthfund.org
The right to rectification: Tis means that if you believe some of the data we hold is incorrect, you have the right to have it corrected. You can do this by sending an email with your request.
The right to erasure: This means you can request that the information we hold be deleted, and we will comply unless we have compelling reason not to. In which case, you will be informed of the same. You can do this by sending an email with your request
The right to restrict processing: This means you can change your communication preferences or opt-out of certain communications. You can do this by sending an email with your request
The right to data portability: This means you can obtain and use the data for your own purposes without explanation. If you wish to request a copy of you information, you can do this by sending an email with your request
The right to object: This means you can file a formal objection with us regarding our use of your information with regard to third parties, or its processing where our legal basis is our legitimate interest in. You can do this by sending an email with your request

In addition to the rights above, please rest assured that we will always aim to encrypt and anonymize your personal information whenever possible. We also have protocols in place in the unlikely event that we suffer a data breach and we will contact you if your personal information is ever at risk. For more information regarding our security protections, see the section below or visit our website at villageyouthfund.org

Security

The Village Youth Fund takes precautions to protect your information. When you submit sensitive information via the website, you information is protected both online and offline. Wherever we collect sensitive information (e.g. credit card information), that information is encrypted and transmitted to us in a secure way. You can verify this by looking for a lock icon in the address bar and looking for “https” at the beginning of the address of the webpage.

While we use encryption to protect sensitive information transmitted online, we also protect your information offline. Only employees who need the information to perform a specific job (for example, billing or customer service) are granted access to personally identifiable information. The computers and servers in which we store personally identifiable information are kept in a secure environment. This is all done to prevent any loss, misuse, unauthorized access, disclosure, or modification of the user’s personal information under our control.

The company also uses Secure Socket Layer (SSL) technology to ensure robust authentication and confidential communication. This enhances user trust and confidence in the online environment, offering a simple and secure platform for accessing and transmitting credit card and personal information.

Acceptance of Terms

By using this website, you are hereby accepting the terms and conditions stipulated within the Privacy Policy Agreement. If you are not in agreement with our terms and conditions, then you should refrain from further use of our sites. In addition, your continued use of our website, following the posting of any updates or changes to our terms and conditions shall mean that you agree and accept such changes.

How to Contact Us

If you have any questions or concerns regarding the Privacy Policy Agreement related to our website, please feel free to contact us at the following email: kateott@villageyouthfund.org

The data controller responsible for your personal information for the purposes of GDPR compliance is:

Kate Ott

kateott@villageyouthfund.org